★ First option
Chicago Marriott Downtown Magnificent Mile
540 North Michigan Avenue, Chicago, IL 60611 · Marriott Bonvoy · View hotel
Why it leads
This is the only proposal that hits the ideal dates exactly — Jan 11 to 14, 2027. It is also a full buyout of the meeting space, so the program owns the building's event floors outright with no competing group, and the hotel is holding a second option on Feb 8 – 11, 2027 at the identical rate.
Room rate
$149
Run of house, single occupancy
Staff $111
Staff $111
Guest room total
$335,220
2,220 room nights
Exclusive of tax
Exclusive of tax
F&B minimum
$300,000
Plus prevailing service charge
and applicable tax
and applicable tax
Meeting room rental
Waived
No rental quoted against the
full meeting space buyout
full meeting space buyout
Occupancy tax
18.90%
On guest rooms
Room rate excludes breakfast
Room rate excludes breakfast
Straight from the hotel
- 95%A 95% scratch kitchen — banquet menus are made in house, not brought in.
- 17 yrsAverage associate tenure, with over 30% of associates in Marriott's Quarter Century Club.
- 50-yard lineSitting mid-Magnificent Mile, surrounded by hundreds of restaurants, bars and shopping — ideal for offsite dinners.
Space at a glance
- General session (700)Grand Ballroom Salon 3 — 7,989 sq. ft., 20 ft ceilings
- Meals & awards dinner (700)Grand Ballroom Salons 1 & 2 — 11,204 sq. ft.
- Reception (700)Grand Ballroom Foyer — 6,000 sq. ft.
- Largest breakoutsChicago Ballroom D & E — 3,478 sq. ft. each
- Enablement roomsChicago Ballroom ABC / D
- Registration7th Floor desk — 1,200 sq. ft.
- Offices, AV, speaker, storage7th & 5th floors, 24-hour hold
Concessions & charges noted
- Meeting spaceFull buyout, rental waived
- Housekeeping gratuityComplimentary
- Bellman chargeNot quoted
- Space hold24-hour hold on all function space
- Alternate dates heldFeb 8 – 11, 2027 at $149
- Guest room needs metYes — both date sets
Special concessions
All pre-negotiated- Meeting room rental waived with the $300,000 catering minimum met, prior to tax and service charge
- 1 per 50 complimentary rooms
- Suite upgrades at the group rate
- Staff rooms at a discounted rate
- Group rate valid 3 days pre and post the meeting dates, on standard / run-of-house rooms, subject to group room and rate availability at the time of request
- 3-week cut-off date
- Guest room internet included for Marriott Bonvoy members through the travel program. Non-members discounted to $1.00 per room, per night (standard $14.95)
- 10% discount on AV equipment rental with exclusive use of Encore
- Complimentary basic Wi-Fi in meeting space, one connection per user, with exclusive use of Encore
- Complimentary coffee, water and soft drinks in the staff office
- 24-hour hold on all meeting space
- Discounted self-parking at $45.00 daily with in / out privileges, subject to availability; rate subject to change
- Complimentary 24-hour fitness center access
- Complimentary podiums, stages and easels within hotel inventory
Sarah W Lee will continue to negotiate the full package — comp room ratio, rebate, attrition and cancellation — on Motive's behalf before contract.